The 5 best payroll services in Malta that ensure error-free processing
Payroll—just hearing the word can make your head spin, can’t it? It’s one of those things every business owner has to tackle, even though most secretly wish they didn’t.
And I’ll be honest: when I first tried to figure out payroll for a small project, I spent hours staring at a spreadsheet that felt like an unsolvable Sudoku puzzle.
Between taxes, deductions, and employee benefits, it was as though you’d need a degree in wizardry to get it all sorted. Spoiler: I didn’t get it right, but that’s a tale for another time.
Fortunately, in Malta, there are payroll services that can make life so much easier. So, let’s explore the best options out there—because, frankly, you’ve got better things to do than argue with number-filled spreadsheets.
| How much do payroll services cost in Malta? Payroll services in Malta typically cost between €30 and €50 per employee per month for basic services. However, the amount may change, especially for more comprehensive solutions, which can exceed €100 per employee, depending on the additional services included. |
1. Payroll Malta
Address: Capital Business Centre Level 2, Entrance C Triq taż-Żwejt San Gwann, SGN 3000
Contact Details: +356 2258 8019
Operating Hours:
- Monday to Friday – 8:00 AM to 5:00 PM
- Saturday to Sunday – Closed
With a focus exclusively on payroll management, Payroll Malta provides businesses with a seamless and high-quality experience tailored for those prioritising precision and compliance.
Their standout services include salary calculations, electronic payslip distribution, and employee bank transfers. They also handle compliance-driven submissions and payments to the Commissioner for Revenue.
We were particularly impressed by their unwavering commitment to Maltese laws and regulations. They also leverage innovative and user-friendly systems to make the payroll process both straightforward and stress-free for their clients.
Previous clients we spoke to highlighted the instant quotation calculators and electronic systems for payslip distribution.
Their dedication to security is equally impressive. By adhering fully to GDPR guidelines and other data protection standards, they ensure confidentiality and safeguard sensitive information with care.
However, their pricing can be higher compared to competitors. This may be a drawback for smaller businesses with tighter budgets.
Knowledgeable, responsive, and proactive team
“We’ve been working with Payroll Malta for a while now, and their service has always been excellent. The team is knowledgeable, responsive, and proactive in finding solutions to any challenges we face. Their prompt attention and willingness to collaborate make payroll processing smooth and efficient. Highly recommended!”
- Simply Staking Interviews Team, Google Review
Smooth and hassle-free experience
“We have been using Payroll Malta for more than two years to assist us with our business’s payroll needs. From the moment we signed up, the process was incredibly smooth and hassle-free. We’ve also noticed a significant reduction in the time and effort it takes to manage payroll since switching to Payroll Malta. They’ve truly simplified the process for us, allowing us to focus more on growing our business. Overall, I highly recommend Payroll Malta to any business looking for a reliable and efficient payroll solution.”
- Adrian Bianco, Google Review
2. Accounting Services
Address: Birkirkara Bypass, Abacus Business Centre, Level 1, Triq Dun Karm, Birkirkara BKR 9037
Contact Details: +356 2704 0903
Operating Hours:
- Monday to Friday – 8:00 AM to 5:00 PM
Accounting Services manages everything, from maintaining meticulous wage records and calculating payroll to ensuring full compliance with local regulations.
We were particularly impressed by how their services extend to handling all necessary deductions for Social Security Contributions (SSC), National Insurance (NI), and taxes.
They also manage the monthly FS5 form submissions to Malta’s Commissioner for Revenue, ensuring all payments are accurately declared.
If you’re like us, and the thought of dealing with permits and paperwork feels daunting, you’ll appreciate their help in obtaining a PE (Permission to Employ) number.
We also found their end-of-year payroll reporting to be impressive. They prepare and submit FS3 forms to each employee, as well as the FS7 Annual Reconciliation Statement, ensuring compliance and minimising hassle.
But the potential downside? They operate with a focus on compliance and accuracy, which may mean less flexibility for businesses that require highly tailored or unusual payroll solutions.
This includes handling complex commission structures, accommodating non-standard payment schedules, or managing multi-country payrolls.
Exceptional service
“For me its the most professional team of accountants in Malta, always with a smile and ready to solve your problems as quick as possible ! Thank you Conrad, Angela, Donna and for the rest of the company ! Regards, Calinescu Bogdan”
- Bogdan Calinescu, Google Review
Patient and efficient support team
“I highly recommend this company. They are patient with you and always ready to help! Also, they get things done in a very short period of time. Highly recommended.”
- Johan Mifsud, Google Review
3. Buddy
Address: OYIA Business Centre, Sixteen Co-Working Spaces, Triq Is Salib Tal Marsa
Contact Details: +356 2033 1199
Operating Hours:
- Monday to Friday – 9:00 AM to 5:00 PM
- Saturday to Sunday – Closed
Buddy presents itself as more than just payroll software; it is a comprehensive payroll companion designed with people and collaboration in mind. It’s built to cater to everyone involved—employees, employers, payroll bureaus, and even IT teams.
Employees can use the self-service portal or mobile app to view payslips, request time off, or clock in remotely, offering the kind of flexibility our modern workforce appreciates.
On the management side, features like timesheet control, holiday management, and seamless calendar integrations with Outlook and Google prove to be invaluable. Several managers we spoke to shared how it has simplified team management.
One of our favourite features is the software’s automation and integration capabilities. It can automate tax calculations and process holiday pay using 52-week data. It also integrates with leading accounting platforms like Xero, with QuickBooks and Sage on the horizon.
However, we’ve noticed its focus on automation might not suit businesses that need highly customised setups.
Best payroll software
“Possibly the best payroll software in Malta. Very easy to manage for non-professionals. Complete, dynamic and fully integrated with accounting software (such as Xero) and local bank payment for professional users. All at a very reasonable price and special discounts for non-profits and VOs. Customer care service is always friendly and useful (and FAST at answering!)”
- Gianmarco Santirocco, Google Review
Stress-free payroll management solution
“Buddy is very straightforward to use and takes care of all the headaches that payroll brings along with it. More than that, the customer service is the best I have ever come across…their online assistance is impeccable; they are quick to answer any question you might have, guide you and never make you feel like you are asking too many questions. Their detailed explanations prove that they definitely know what they’re doing! I would recommend Buddy to anyone who would like a simple, stress-free approach to managing payroll.)”
- Daniela Calleja, Google Review
4. Talexio
Address: Capital Business Centre, Entrance C, Level 2 Triq taż-Żwejt, San Ġwann, SGN 3000
Contact Details: +356 2258 8090
Operating Hours:
- Monday to Friday – 8:00 AM to 5:00 PM
- Saturday to Sunday – Closed
Talexio is an all-in-one HR and payroll tool designed to streamline administrative tasks and keep everything running smoothly. What stood out to us is how seamlessly it connects everything.
For instance, employee details sync automatically, so tasks like generating payslips, adjusting salaries, and tracking bonuses feel effortless. It’s such a relief not having to deal with the hassle of back-and-forth paperwork anymore.
Employees can log in whenever they need to access their payslips, previous records, or tax documents without any fuss.
We’ve also been impressed by Talexio’s focus on security and compliance. Payroll data is encrypted and integrates with Malta’s major banks, which is reassuring.
Plus, knowing that the system is fully GDPR-compliant gives extra peace of mind when handling sensitive information. But keep in mind that if your payroll process is highly specialised, you might find the customisation options a bit limiting.
Additionally, for companies new to digital platforms, the learning curve may require some patience as everyone gets familiar with the system.
Flexible and user-friendly
“From the very first contact we had with Talexio to date, we can say we have been positively impressed by their efficiency and dedication. The software itself is flexible, very user friendly and a pleasure to use, so we can only recommend Talexio as a great HR tool!”
- Maria Grech Gerada, Google Review
Excellent service
“Great product, very user friendly and great service, highly recommended.”
- Mark Sant, Google Review
5. Dakar Software Systems
Address: Dakar Buildings, 4th Floor, Triq Birkirkara, San Ġiljan, STJ 1300
Contact Details: +356 2137 4078
Operating Hours:
- Monday to Friday – 8:30 AM to 5:00 PM
- Saturday to Sunday – Closed
Dakar Software Systems has been in the HR and payroll business for over 25 years, and it shows. It supports flexible payroll schedules, whether weekly or custom.
Plus, it doesn’t just process payroll; it tackles tricky stuff like fringe benefits, employee loans, and tax compliance for a smoother payroll process.
One of the best parts is its reporting tools. You can customise them to analyse payroll data in a way that works for you. One business owner we spoke to mentioned how the system helped uncover compensation trends they hadn’t noticed before.
The security features also stood out to us. They’ve built strong access controls and audit trails to make sure your payroll data stays safe. And because the system can scale as your team grows, you won’t have to worry about upgrading down the road.
The only downside? If you’re a smaller company without an HR professional, some of its advanced, customisable features might feel overwhelming at first.
Outstanding payroll service
“Dakar and Salaroo is one of the best server we had to support our Payroll System. They also have wonderful staff like Sabrina who is very kind to help us in any difficulties we encounter. We are so happy for her service 🖐🏻👍🏽”
- Elepac Limited, Google Review
Premium payroll solution with exceptional support
“Dakar is a premium payroll pack I find it perfect for our business and their support team is amazing a call away and you’re greeted by Sabrina who teams up with you and perfect any difficulties you encounter. Sabrina gives you a great deal of confidence and turns around any situation she is handling! I have no problem recommending!!!.”
- Brian John Farrugia, Google Review